Do you want to enhance and simplify control over payments to your suppliers and service providers? Are you happy with your current employee’s expenses submission practice? Do you have to deal with tedious customer rebates?
AP Voucher Data Loader for QAD menu 28.1 allows you to quickly, accurately, and with minimal effort create vouchers in QAD using Excel spreadsheets. It is a versatile tool that you can use to create inventory vouchers, manage employee expense reports or handle customer rebates. This short webinar shows how to…
• Monitor non-vouchered supplier receipts directly in Excel
• Mass-create inventory (three-way match) or non-inventory AP vouchers in QAD
• Review vendor activity and balances directly from Excel
• Hand over business expense reporting to employees safely and efficiently
• Improve the efficiency of customer rebates processing
• Reduce manual data entry
• Upload data directly into QAD with the click of a button—safely and securely
Will this Loader work in any language (i.e. Spanish and Chinese)?
Yes. All 32 Soft Data Loaders are designed to support regional settings. Excel interface of AP Voucher allows you to change labels/column headers to any language supported by Microsoft Excel. There is no lock on these cells in the template and they can be modified. QAD data comes into Excel in the same language as it is stored in QAD. Standard QAD error messages that are returned on validation are in the language used as a default in QAD. There are also some custom error messages, produced by 32 Soft. Those can be translated at customer’s request or added tothe QAD messages list in the desired language.
Does this Loader allow look up by supplier name or only by full/partial supplier number?
In AP Voucher Data Loader you can lookup supplier by full or partial code as well as by full or partial name.
If I already have a list of suppliers, POs, amounts, etc. (e.g. report from optical character recognition system with suppliers, POs, invoices and amounts), do I need to download receipt details from QAD? And, can I process all suppliers at once, instead of one by one?
If you already have a list of PO receipts that need to be vouchered (with supplier code, PO number, Receiver number, invoice number and amount) you can skip the download step, copy/paste this information directly into AP Voucher Data Loader, and then process all vouchers at once.
If I have a list of suppliers and their POs and paste it into this Loader, can I process the list all at once or do I have to do it line by line?
For non-inventory vouchers you can copy/paste the list of supplies and their POs and process vouchers for all suppliers at once (after entering invoice information).
For inventory vouchers, if you have only a list of suppliers and their PO’s and need to download receipt details from QAD, you can download receipts for all suppliers (one suppler at a time) to create list of PO and receipts details for all suppliers, and then process vouchers (after entering invoice information) for all suppliers at once.
AP Voucher Data Loader can be modified to download receipt details for a list of suppliers and purchase orders (multiple suppliers at a time) to support your business process.
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